FREQUENTLY ASKED QUESTIONS - VIRTUAL RECRUITMENT

Virtual Recruitment can seem like a scary process, but it doesn't have to be! We're here to help make this as comfortable and exciting as possible. Here are some commonly asked questions about the Recruitment process answered.

For any more questions, please reach out to our Vice President of Recruitment, recruitment@ucpanhellenic.com.

 

What is Recruitment?

Recruitment a process that allows prospective women to get to know each Panhellenic chapter thoroughly and individually. This process allows each woman to find the right fit for her in a way that is fair and unbiased.

How do I navigate Recruitment?

Each woman is led through Recruitment by a Rho Gamma (Recruitment Guide). Rho Gammas undergo a summer of training to know exactly how to guide prospective women through this process in the best way possible. They are there to answer questions, give advice, and make sure she finds the right chapter for her. 

How does Recruitment work?

During Recruitment, each chapter hosts different rounds virtually that allow women to get to know each chapter, such as their philanthropies, sisterhoods, and values. This runs on a set schedule, which will be given to you by your Rho Gammas. Recruitment is a mutual selection process, meaning each woman and each chapter will select each other to continue to learn about each other. This is to ensure each woman is matched with the best chapter for her. 

Can I still make good connections online?

You can absolutely make strong, authentic connections virtually. We were already a technologically-savvy generation who connects with friends and family through FaceTime, etc. before a pandemic. Now we have all slowly become accustomed to connecting and celebrating online all the time! The ways we connect with other people - asking authentic questions, being curious about the person on the other end of the conversation, sharing what is most important to us, and finding things in common - can all be done in person OR on a screen. 

 

You will get the chance to adjust to meeting new people this way in the coming months as you join other campus activities, and we will be sure you get the opportunity to meet and interact with your Rho Gamma groups multiple times before recruitment so that you’re comfortable with the experience.

Will there be a Bid Day?

The final day of recruitment is the best day - Bid Day! Bid Day is when each chapter sends out invitations, or bids, to the women they feel fit best in their chapter and who they would like to invite to join. 

There will be a Bid Day celebration, but like most things, it will look different this year than in years past. You will most likely meet and celebrate with your new chapter virtually! You will still receive your bid and get to celebrate - but the in-person component may be limited or put on hold until the spring.

Can I get to know the active members beforehand?

You are welcome to reach out to women from any organization to learn more about their experience in the Panhellenic community, or about the recruitment process. You should not begin building personal relationships with members of specific chapters or having conversations specific to their organization at this time. This is to ensure recruitment is as fair a process as possible. We encourage you connect with your Rho Gammas and other women in your Rho Gamma group as soon as you are assigned.

How will we have 1:1 conversations virtually?

PNMs will have 1:1 or small group discussions during Rounds 2 and 3 (Sisterhood/Philanthropy and Preference Round). Rounds may start out in a large group and then be dismissed into smaller groups or individual conversations where you’re able to connect with specific women and learn more about their experiences.

To transition from speaking to one another, each chapter will automatically invite PNMs into specific breakout rooms once you log in for the day. This will look different for each chapter depending on their flow and preference, more details to come soon!

How do I confirm my sign-up after registering?

You should receive a confirmation email, as well as see the registration payment on your bank statement. If you don’t get the email and have a question, you can reach out to us at recruitment@ucpanhellenic.com or pnms@ucpanhellenic.com.

Does every PNM get into their sorority? 

While PNMs are not guaranteed bids after Open House round, most women will be invited back to several chapters! PNMs may not be invited back by every chapter they hope to visit, but if you attend Preference Round events and maximize your options, chances are high that you will receive a bid to join the community.

Is there anything specific we need to have done before recruitment in September?

You only need to register. After that, your Rho Gamma (recruitment counselor) will reach out to you about specific dates/times that you will need to be available.

Will we be meeting the fellow PNMs in our recruitment group in person?

The university has a 10 person limit on in-person meetings this semester. We are hoping we can be creative and coordinate small group interactions that include social distancing, wearing masks, etc. We will know more closer to recruitment, but you can be sure you’ll meet and interact with fellow PNMs virtually and have a great time!

How do I best prepare for recruitment?

The best way to prepare for recruitment is to be yourself! Our community values authenticity so as long as you show up to all the chapters you are invited to each round and are yourself, you will be just fine!

How do recommendation letters work?

Letters of recommendation are not necessary to participate in the recruitment process, but if you have someone close to you that would like to write one, it can be helpful!

 

Those are submitted through each individual chapter’s national/international website. There should be information on that website on how each chapter receives them.